Managed Print Services

Optimize Your Print Environment, Save Costs, and Streamline Workflows

Do You Know How Much You’re Spending on Printing?

If you’re not sure, you’re not alone. Many businesses don’t have a clear picture of their total printing costs, and without proper management, print expenses can skyrocket. In fact, companies that don’t use managed print services (MPS) spend up to 30% more than those who take a proactive approach to digital solutions and optimization. Managed print services from U.S. Business Systems offer a smarter way to handle your print environment—saving you money, minimizing environmental impact, and improving workflows throughout your organization.

What Are Managed Print Services (MPS)?

Managed print services go beyond just maintaining printers and copiers; they encompass an entire suite of solutions designed to streamline your printing processes. Through MPS, we help you monitor, manage, and optimize your fleet of printing devices, document workflows, and printing costs. Our MPS solution is a powerful strategy for organizations looking to gain greater control over their print environment.

Why Choose Managed Print Services?

  1. Cost Savings: One of the most immediate benefits of MPS is reduced spending. With managed print services, we analyze your current print setup, identify areas of unnecessary spending, and implement cost-saving strategies. This can lead to significant long-term savings—many businesses see up to a 30% reduction in print-related costs by switching to managed print services.
  2. Enhanced Productivity and Workflow: Managed print services improve efficiency across your organization. With optimized printer placement, automated supplies replenishment, and faster repairs, MPS allows your employees to focus on their tasks without disruption. We also implement streamlined document workflows, making it easier for teams to access, share, and secure important documents.
  3. Reduced Environmental Impact: Printing smarter isn’t just good for your budget—it’s good for the planet. MPS allows you to track and reduce paper waste, energy consumption, and overall environmental footprint. We offer strategies such as duplex printing, digital alternatives, and energy-efficient device usage to make your printing more eco-friendly.
  4. Improved Security: Protecting sensitive data is essential for any business. MPS includes secure print features and access controls that prevent unauthorized printing and keep confidential information safe. We implement security protocols, from pull printing to encryption, to reduce risks associated with document handling and storage.

How Managed Print Services Work

Our managed print services are a comprehensive approach to print management, with each step tailored to your business needs:

  • Assessment and Analysis: We start by conducting a thorough assessment of your existing print infrastructure, costs, and workflows. This helps us identify inefficiencies and areas for improvement.
  • Customized Solution Design: Based on the assessment, we create a customized MPS plan that includes optimized device placement, updated equipment, and streamlined workflows to align with your business goals.
  • Implementation and Integration: Once the solution is designed, we implement the plan with minimal disruption to your operations. Our team integrates new processes and technologies into your existing systems for seamless adoption.
  • Ongoing Monitoring and Optimization: Our job doesn’t end after implementation. We continuously monitor your print environment, tracking usage patterns and proactively managing supplies, repairs, and upgrades. This ensures that your print infrastructure remains optimized and cost-effective over time.

Why U.S. Business Systems?

As a trusted partner for Michiana businesses, U.S. Business Systems brings years of expertise to managed print services. Our dedicated team is committed to providing top-notch service and ongoing support, making sure your print environment continues to serve your business efficiently and affordably.

Get Started with Managed Print Services Today

Ready to save money, enhance productivity, and reduce your environmental footprint? Discover how managed print services from U.S. Business Systems can transform your organization. Contact us today for a consultation, and take the first step toward an optimized, secure, and cost-effective print solution for your business.